How QR Codes Work with the Google Suite of Tools
Key Takeaways
- QR codes can be used with just about everything on Google Drive
- QR codes are easy to make and use
Did you know that just about all of the content to make or view on Google Drive can be shared via a QR code? These codes help to bridge the gap between physical media, like posters and flyers, and digital content, like images and text files. In this piece I will go over how these codes can be used with various Google tools, as well as how to use QR Code Developer to make your own. So let’s dive right in!
What is a QR code?
A QR code is a special type of image that, when scanned by a mobile device like a smart phone or tablet, can be used to access all sorts of digital content. Most often, they are used for URL links, but can also be made for payment services, images, video links, file types, contact information, text, parcel tracking, and much more. These codes exist in the real world as simple 2D images, so they can be placed just about anywhere you can print a picture, like on a sticker, flyer, poster, or business card. They can also be customized to fit your needs, remain scannable even when damaged, and be as big or small as you want.
How can QR codes be used with Google Products?
Since Google Drive allows users to share files to view or edit via URL link, it's possible to make all of your files accessible via a QR code. All you need to do is turn on link sharing and you’re all set! All of the following can be made sharable with QR codes. Google Drive encompasses all of the files and materials you can make with a Google account. All files can be made sharable to others to view, comment on, or edit. Text based documents, similar to Microsoft Word. Professional spreadsheets, similar to Excel. Slideshow presentations similar to Power Point. Video meeting spots for groups or individuals. Calendar events that can be shared and edited by multiplayer parties to better keep groups on track. Educational materials and resources for teachers and students. Drive
Docs
Sheets
Slides
Meet
Calendar
Classroom
How to make a QR code for an item on Google Drive
Make sure your file is sharable via URL In QR Code Developer, click on Create Code. Select the Website option as your code type. Name your code and paste the link into the URL bar. Click on the pencil icon in the Preview window to further customize the look of your code. Click Generate. Test your code on multiple devices.
Benefits of using QR codes
QR codes are both easy to use and easy to make through something like QR Code Developer. Just about every smart phone on the market has a QR code scanner built right in. All you need to do is point the camera at the code and tap the link when it pops up. QR codes can also be scanned from almost any angle and even when visible damage has been done to the code. By now, most people with smart phones are at least familiar with QR codes and know how to use them. In many regions, QR code payment is more popular than cash or cards. QR codes can be heavily customized, with unique colors and appearances to fit your needs or branding. The usage of QR codes surged during the COVID 19 pandemic since it allowed for people to communicate with each other, access content, and share resources, all without needing to touch each other or even be in the same space. If you use something like QR Code Developer to make your codes, then it’s possible to monitor how your codes are used. This can include information like how many scans your code got, where they were scanned, and even on what device they were scanned. With the tools available on QRCodeveloper, as well as other code generators, you can monitor the usage of any code you create. This can include how many times a code has been scanned, where it has been scanned, on what device, using what browser, and more. With these tools, you can figure out which codes are reaching the most people and where to focus any advertising efforts. With QRCodeveloper you can monitor: Number of scans Number of scans by operating system Scans by browser Scans by country Scans by city Scans by language Unique scansEase of use
Widely understood
Customizable
Hands free communication
Trackable
Monitoring code usage
General tips
Know your audience: If you’re certain that most of your intended audience doesn’t know how to use QR codes or just don’t like them, then don’t use them.
Keep instructions clear: Provide clear instructions on how to use and scan QR codes as well as where the codes will redirect to.
Place codes on a flat surface: To make sure that codes are still scannable, only put them on flat surfaces, like walls, tables, posters, or fliers.
Use high contrast: If using custom colors on a code, make sure that the colors are distinct enough from each other to be read as a QR code.
Make sure codes are visible: Don’t place codes where patrons are unlikely to see them.
Only use codes when necessary: If an alternative exists that’s easier for all parties involved, use that.
Test on multiple devices: Make sure your codes work whether scanned on an Android device, iPhone, tablet, or other device.
Frequently Asked Questions
Can QR codes be used for Google Drive documents?
Yes. As long as you have sharing on and use the URL link, then any file on Google Drive can be shared via QR code.
Do I need to hire someone to make my QR codes?
No. QR codes can be made by yourself for free through a service like QR Code Developer.
Do I need to download anything to scan QR codes?
While QR scanner apps are available for mobile devices, they are not necessary. Most modern smart devices are perfectly capable of scanning codes right from the built-in camera app.
What devices can scan QR codes?
Most modern smart devices with both a built-in camera and an internet connection can scan QR codes and access the content within. This includes smart phones, tablets, and even some handheld gaming consoles.
Are QR codes safe?
While there are some risks in using QR codes, they are relatively safe.
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